How to add your digital business card to your email signature

Every email you send is a chance to introduce yourself properly. Adding your digital business card to your signature lets anyone you email save your contact, message you on WhatsApp or see your work in one click — without cluttering the signature itself.

Why add your digital card to your signature?

• One link replaces a long signature. Keep the signature short and let your card hold the rest: phone numbers, WhatsApp, social links, services and booking.
• It's always up to date. Change your title or number on your card and every email you've ever sent points to the new details.
• People can save you in one tap. Your card has a “Save contact” button that works on iPhone and Android.
• You can see who's interested. Clicks from your signature show up in your Cardly.ae analytics as link visits.

What a good UAE email signature includes

Keep it to four or five lines:

1. Name — in English and, ideally, Arabic.
2. Title and company.
3. One phone number in international format — for example +971 50 000 0000 — so it works for overseas contacts and on WhatsApp.
4. Your digital card link, with a clear label such as “View my digital business card”.
5. Optional: a small QR code image, and your company's legal line if it requires one.

Here's a bilingual template you can adapt:

Sara Ahmed — Business Development Manager
سارة أحمد — مديرة تطوير الأعمال
Example Trading LLC
+971 50 000 0000
View my digital business card · cardly.ae/yourname

Replace the link with your own card address, which you'll find on the Share page in your Cardly.ae dashboard.

Add your card to a Gmail signature

1. Open Gmail on the web and click the gear icon → See all settings.
2. On the General tab, scroll to Signature and click Create new.
3. Name it, then type or paste your signature.
4. Select the text “View my digital business card”, click the link icon and paste your card URL.
5. Under Signature defaults, choose it for new emails and replies.
6. Scroll down and click Save changes.

Arabic tip: turn on Right-to-left editing support in Gmail's General settings, then use the right-to-left button when typing Arabic lines.

Gmail mobile app: the mobile signature is plain text. In the app's settings, add a short line with your card URL — it becomes clickable in most email apps.

Add your card to an Outlook signature

Outlook on the web and the new Outlook for Windows:

1. Click the gear icon (Settings) → Account → Signatures.
2. Click New signature, give it a name and paste your signature.
3. Select your link text, click the link icon and paste your card URL.
4. Choose it as the default for new messages and replies, then click Save.

Classic Outlook for Windows:

1. Go to File → Options → Mail → Signatures…
2. Click New, name the signature and paste it into the editor.
3. Highlight your link text, click the hyperlink button and paste your card URL.
4. Set it as the default for new messages and replies, then click OK.

Add your card to Apple Mail

On a Mac: open Mail → Settings → Signatures, select your account, click +, and paste your signature. To keep your formatting, untick “Always match my default message font”.

On iPhone or iPad: go to Settings → Apps → Mail → Signature (on older iOS versions, Settings → Mail → Signature) and paste a short signature with your card URL.

Adding a QR code image (optional)

A small QR code lets people save your contact from a printed email or a screen share.

• Download your QR code from the Share page in your Cardly.ae dashboard.
• Insert it into your signature at about 80–120 pixels wide — large enough to scan, small enough not to dominate.
• Add alt text such as “Scan to save my contact”.
• Always keep the text link too. Many email apps block images until the recipient allows them, so the link is your reliable fallback.

Arabic and bilingual signatures: get the direction right

• Put Arabic on its own lines. Mixing Arabic and English in one line can reorder words and numbers unexpectedly.
• Keep phone numbers and emails on English lines so they display left-to-right.
• Use a font that supports Arabic. System fonts such as Arial, Tahoma and Segoe UI render Arabic reliably across email apps.
• Send yourself a test and check it on both a phone and a desktop before switching it on.

Common mistakes to avoid

• A signature made of one big image. It won't display when images are blocked, and nothing in it is clickable.
• Too many links. Your card already holds your social profiles; one card link is enough.
• Local-only phone formats like 050 000 0000 — use +971 for international contacts and WhatsApp.
• Outdated details. With a digital card link, you only have to update your card.

What people see when they click

Your card opens in their browser, in English or Arabic, with buttons to call, message you on WhatsApp, email you and save your contact. If you've enabled lead capture, they can share their details with you — with consent — and you'll get an email notification. Create your free card to get your link.